There is no escaping the importance of security when you own a small business. Threats to your employees, proprietary information and equipment are an ongoing concern. Keeping your firm safe is a top priority and is best achieved with an electronic access control system.
With this in mind, providing an easy and simple way for people to enter your business is equally important. Maintaining the ease of entrance with advanced security relies on the type of control system you choose.
What is an Electronic Access Control System?
Simply put, an electronic access control system, also known as an EAC, is a digital network that controls access to secured areas. The entire system consists of multiple components that include:
- A common control point
- Cards and key fobs
- Keypads, card readers and biometric control
- Control panel
Depending on the type of EAC you choose, you will find multiple uses for the system. Not only can you control who comes into your business, but you can also track of who enters designated areas.
Various components of the system work together for a person and role identification. An EAC also enables you to keep people accountable when access approval is granted.
Reading the Right People
Generally, modern electronic access control systems for small businesses are designed to recognize several things:
If you select a system that uses a code reader, each person who has access to your business is assigned a personal identification number. Entering this PIN identifies who is seeking the right to enter.
A credential EAC reader requires an access card or key fob. Biometric access control reads the identity of a person. A biometric EAC scans hands, fingerprints and faces.
Why Small Business Firms Need an Access Control System?
If you are like most businesses, relying on a lock-and-key system was standard practice. While this might be appropriate for some, it is often not beneficial for certain businesses. Employees might lose keys.
Replacing keys and changing locks adds to business expenses. However, an effective access control system removes the cost and hassle of getting new keys.
Limiting who has access to your business is another reason to get an EAC system. Old versions of entry do not provide comprehensive options that fit your business needs. Less reliable measures make it harder for you to protect what is important to the success of your business.
Intruders could gain access to confidential information. Valuable devices are exposed and vulnerable to theft.
Lost or Stolen Keys Get Expensive
As mentioned above, losing keys becomes expensive. Likewise, having keys to your business stolen also costs because they were most likely taken with the intent to steal equipment or information.
In some cases, a small business owner will live with the risks brought on by lost keys. They would rather avoid spending the money to rekey their building. While this is understandable, it leaves them exposed to more loss.
With an electronic access control system, the likelihood that someone gains undetectable entry decreases. A credential or code can be deactivated or deleted within minutes at little or no cost.
You Control the Security of Your Business
Another important advantage for your small business is that you can stay in charge of security. In essence, you will know the exact time and date when visitors and employees enter and exit the building.
Reports are an essential component of an effective electronic access control system. Not only are you keeping track of access activity, but you also have useful data for potential issues.
Keeping proprietary information safe is not your only concern. Emergencies may require an immediate lock-down of your business. An EAC makes it easier to restrict movement that can minimize or prevent a devastating event.
Know Who Enters and Exits Your Building
Access control systems are great in helping you know who is entering and exiting your business at any time of the day. Typically, you enter information into the system that identifies who has clearance. This feature can control who has a right to enter restricted areas.
For instance, all employees should have access to enter the building from outside. However, not all employees need access to your IT systems.
Prevent Breaches to Crucial Data
Some electronic access control systems have wireless technology embedded in employee badges. Another option is to have security codes for access to certain areas within your business. Doing so helps to prevent data breaches by unauthorized personnel or outsiders.
A key card simply disallows or allows access. Generally, you avoid the expense of installing special software to deny or approve access. The only people who can access confidential information are the ones you approve.
Outsiders will also have a difficult time breaching computer systems.
Increase Security and Safety Throughout Your Business
When it comes to security, your business information must stay secure. Installing an EAC system gives you peace of mind. It can also leave space in the annual budget for marketing, expansion and other activities that give you a competitive edge.
The truth is that all businesses are vulnerable to robbery and theft. Whether the attack comes from an internal or external source, installing an access control system narrows the list of possible culprits.
There is no way to know when an unauthorized person tries to enter your business with a key. On the contrary, an EAC system records all access attempts. Either you or the person left in charge can inform law enforcement about the illegal entry.
Gain Climate Control in the Building
Securing assets is not the only benefit that comes with an electronic access control system. With some systems, it is possible to integrate heating/cooling and lighting functions with the technology.
As a result, the system is programmed to recognize which areas of the building are in use. Save money by adjusting the temperature or lights at any time throughout the day or night.
Investments into your small business can be lost when keys are copied. However, an electronic access control system helps to mitigate the risks. The system secures your business even when you are not there.